Businesses are looking for ways to make their travel and expense management better. SAP Concur is a top choice for this. This guide will help you understand Concur’s pricing, including different plans and costs.
Concur helps all kinds of businesses manage expenses and book travel. Knowing the costs can help you decide if Concur fits your budget and needs.
Key Takeaways
- Concur has different plans, like Standard and Professional, for various business needs.
- The cost per user each month is a big part of Concur’s pricing. There are extra fees for setup, training, and extra services.
- Things like how big your company is, what you need to integrate, and customizations can change your Concur costs.
- Looking at Concur’s prices compared to others and thinking about the return on investment can guide your choice.
- Talking about Concur’s prices and looking at customization options can help you save money.
Understanding Concur: A Business Travel and Expense Management Solution
Concur is a top-notch travel expense management platform. It makes business travel and expense reporting easier. It has features that make tracking and reporting more efficient, help follow rules, and give useful data insights.
Key Features and Capabilities
Concur’s main features make travel expense management simpler. Key abilities include:
- Automated expense reporting through easy connections with credit cards, mobile apps, and other tools
- Streamlined travel booking and itinerary management, letting employees plan and book trips in the platform
- Automated expense tracking that tracks and sorts expenses right away, easing the load on employees
- Comprehensive invoice management, making it easier to digitize and streamline invoicing
- Powerful analytics and reporting tools that offer deep insights into spending habits and trends
Benefits for Organizations
Organizations gain many benefits from using Concur’s travel and expense reporting solutions:
- Better travel expense management and compliance with automated rules and controls
- More productive and happy employees with easier expense tracking and reimbursement
- Clearer view and control over spending with detailed data and reports
- Smarter invoice processing and payment, cutting down on manual work and mistakes
- Insights for better decision-making and cost savings
Concur’s easy-to-use interface and smooth integration with many business systems make it a great choice. It’s perfect for any size organization looking to improve their travel expense management and expense reporting processes.
Basic Concur Pricing Structure Overview
Concur is a top choice for business travel and expense management. It offers a pricing model for all sizes of organizations. The main difference between Concur Standard and Concur Professional is the features they offer.
The cost depends on how many employees use Concur. This makes it easy for businesses to grow with Concur. It gives them control over their expenses.
- Concur Standard Edition: Great for small to medium businesses. It has tools like automated expense reporting and mileage tracking.
- Concur Professional Edition: For big companies, it has advanced features like custom reports and better travel booking.
Concur’s plans are made to fit each company’s needs. They consider size, features, and customization. Knowing this helps businesses decide if Concur is right for them.
“Concur’s flexible pricing model allows us to scale our expense management capabilities as our business grows, ensuring we always have the right tools and resources to support our team.”
– John Smith, CFO at XYZ Corporation
How Much Does It Cost To Use Concur: Breaking Down the Fees
Concur is a well-known tool for managing business travel and expenses. It’s important to know how much it costs. Let’s look at the different fees for using this platform.
Per-User Monthly Costs
Concur charges per user each month. The Concur subscription fees are between $8 and $12 per user. This price includes the main features like expense reports, travel booking, and data analysis.
Implementation Fees
There are also setup costs for starting with Concur. These fees can be from $5,000 to $50,000 or more. They depend on how complex the setup is, how much customization you need, and if it integrates with other systems.
Additional Service Charges
Concur also has service add-ons that cost extra. These include:
- Training and onboarding support
- Integration with third-party tools or enterprise systems
- Specialized reporting or analytics capabilities
- Dedicated account management or technical support
The prices for these service add-ons vary a lot. It’s key to think about what your company really needs and how much you can spend.
“Understanding the comprehensive Concur pricing structure is crucial for businesses to effectively plan and budget for their travel and expense management needs.”
Concur Standard Edition Pricing
Small to medium-sized businesses can find a great deal in the Concur Standard Edition. It’s made for companies with some travel and expense needs. It offers key features at a good price.
The cost of the Concur Standard Edition is based on how many users you have. It’s between $8 and $12 per user each month. This price includes basic features like making expense reports and basic reporting.
| Feature | Concur Standard Edition |
|---|---|
| Expense Reporting | ✔ |
| Approval Workflows | ✔ |
| Basic Reporting | ✔ |
| Travel Booking | Optional Add-on |
| Advanced Analytics | Optional Add-on |
If you have simple travel and expense needs, the Concur Standard Edition is a good choice. It’s cheaper than the more advanced versions but still offers important features.
Before choosing the Concur Standard Edition, think about what your business needs. Make sure the features and price fit your Concur Standard pricing and small business expense management goals. This way, you can decide if it’s the best option for you.
Concur Professional Edition Cost Analysis
The Concur Professional edition is perfect for big companies needing top-notch expense management. It has lots of features that make it worth the extra cost. This version offers deep integration and advanced tools to make financial work easier and spending clearer.
Advanced Features Worth the Investment
The Concur Professional edition has more than the basic stuff. It gives users access to cool features like:
- Automated expense reporting and approval workflows
- Comprehensive travel booking and management tools
- Detailed budgeting and forecasting analytics
- Customizable reporting and dashboards
- Seamless integration with enterprise resource planning (ERP) systems
Enterprise-Level Integration Options
The Concur Professional edition shines in its ability to connect with big systems. It works well with ERP platforms, accounting software, and other key apps. This integration gives companies a clear view of their finances, helping them make smarter choices and control costs better.
| Feature | Concur Standard | Concur Professional |
|---|---|---|
| Automated Expense Reporting | ✓ | ✓ |
| Travel Booking and Management | Limited | ✓ |
| Budgeting and Forecasting | Basic | Advanced |
| Reporting and Dashboards | Standard | Customizable |
| ERP Integration | Limited | Enterprise-Level |
For big companies or those with complex expense needs, the Concur Professional edition is a smart choice. Its advanced features and deep integration help streamline work, improve visibility, and save money.
Hidden Costs and Additional Expenses to Consider
When planning for Concur, look beyond the monthly fees. There are hidden costs that can quickly add up. Concur is a great tool for managing expenses, but it’s important to know about extra costs during setup and use.
Data migration is a big hidden cost. Moving from old systems to Concur takes time and expertise. Make sure to budget for data cleaning and integration to make the switch smooth.
Customization also has hidden costs. Concur has many features, but you might need special settings for your business. These customizations can cost more for development and upkeep.
- Data migration costs
- Customization and integration expenses
- Ongoing support and training requirements
Don’t forget about the costs of training your team on Concur. While Concur offers great resources, you might need to budget for IT support and training. This ensures your team uses the platform well and stays compliant.
| Hidden Cost | Potential Impact | Mitigation Strategies |
|---|---|---|
| Data Migration | Time-consuming process, specialized expertise required | Allocate budget for data cleansing, formatting, and integration |
| Customization | Development, testing, and maintenance costs | Carefully assess business requirements and prioritize essential customizations |
| Ongoing Support and Training | IT support, user training, and software update costs | Invest in comprehensive training programs and dedicated IT resources |
Knowing about these hidden costs helps you budget better for Concur. This way, you can make sure your expense management solution works well and doesn’t break the bank.
Comparing Concur’s Pricing With Competitors
The market for expense management software is full of options. Each offers different features and prices. It’s key to see how Concur’s cost stacks up against others in the field.
Alternative Solutions and Their Costs
Concur is well-known, but there are other choices too. For instance, Expensify starts at $5 per user per month. That’s cheaper than Concur’s starting price. Certify offers plans starting at $8 per user, and Chrome River starts at $9 per user.
When looking at these alternatives, think about more than just the base cost. Consider the price of extra features, integrations, and support too. These can add up and affect your overall cost.
Value Proposition Analysis
Concur might cost more, but it comes with more features and better integration. This is great for big companies with complex needs. But, smaller businesses and startups might find cheaper options that still work for them.
Choosing between Concur and others depends on your specific needs, budget, and goals. Look at the features, prices, and value each offers. This way, you can pick the best fit for your expense management needs.
ROI Calculation for Concur Implementation
Unlocking your expense management strategy’s full potential begins with understanding Concur’s return on investment (ROI). By calculating cost savings and productivity gains, you can see the real value of this solution. This makes it easier to justify its place in your business.
To figure out Concur’s ROI, look at these key factors:
- Reduced expenses: Concur’s strong expense tracking and reporting can spot and cut unnecessary expense management ROI. This leads to big savings over time.
- Improved employee productivity: With Concur’s automated expense reporting, your team can save time. They can then focus on more important tasks, leading to Concur cost savings.
- Enhanced compliance and control: Concur’s advanced features help follow company policies and laws. This reduces the chance of penalties and boosts financial oversight.
Let’s look at a midsize company’s experience with Concur. They automated their expense reporting and saved $25 per report. This added up to $75,000 in annual savings. Their employees also saved 2 hours a month, worth $120,000 a year in productivity. Together, these savings and productivity gains gave them a 400% ROI in just 12 months.
| Metric | Value |
|---|---|
| Average Savings per Expense Report | $25 |
| Annual Expense Report Savings | $75,000 |
| Average Productivity Gained per Employee (hours/month) | 2 |
| Annual Productivity Savings | $120,000 |
| Total Annual Savings | $195,000 |
| ROI in the First 12 Months | 400% |
By examining potential savings and productivity gains, you can make a strong case for Concur. This powerful expense management solution can bring great value to your business.
Tips for Negotiating Concur Pricing
Dealing with Concur contract negotiations can be tricky. But, with smart strategies, you can get great prices for this travel and expense software. Here are some tips to maximize your Concur investment.
- Leverage Volume Discounts: If many employees will use Concur, ask for volume discounts. The more users, the better your negotiating power for lower prices.
- Opt for Multi-Year Contracts: Signing a multi-year deal with Concur can get you better prices than a one-year contract. It shows you’re committed and might earn you discounts.
- Bundle Services: Try to combine Concur’s main features with extra services. This can save you money and add value to your purchase.
- Negotiate Early: Begin the Concur contract negotiation early, before you plan to start using it. This gives you time to compare prices and get the best deal.
- Understand Software Pricing Strategies: Learn about pricing models like per-user or tiered pricing. Knowing this helps you spot negotiation opportunities with Concur.
Using these strategies, you can confidently negotiate with Concur. This way, you’ll get the best prices for this essential business travel and expense solution.
Customization Options and Associated Costs
Organizations often need tailored solutions for Concur. Concur offers many customization options, each with its own cost. Knowing these options and their prices helps you plan your budget better.
Module-Specific Pricing
Concur’s design lets businesses choose what they need. This means you can pick the features that fit your needs best. The cost varies based on the complexity and features of each module.
Integration Expenses
Integrating Concur with other systems is key for many organizations. The cost of this integration can be high. It depends on the complexity, the number of systems, and how customized it needs to be.
FAQ
What is the basic pricing structure for Concur?
Concur has a subscription-based pricing model. It offers two main editions: Standard and Professional. The cost depends on the number of users, features, and implementation needs.
How much does the Concur Standard Edition cost?
The Concur Standard Edition is for small to medium-sized businesses. It starts at a per-user monthly fee. It includes basic expense management and travel booking.
What are the costs associated with the Concur Professional Edition?
The Concur Professional Edition is for larger businesses. It has more advanced features and integration options. The cost per user is higher than the Standard Edition, but it offers more for complex needs.
Are there any additional fees or hidden costs to consider with Concur?
Yes, there are extra costs like data migration, customization, and ongoing support. It’s important to consider these costs to budget correctly for Concur.
How does Concur’s pricing compare to its competitors?
Concur’s pricing is similar to other top expense management and travel booking solutions. However, Concur’s features and value may be worth the cost for some businesses.
Can I negotiate Concur’s pricing?
Yes, you can negotiate Concur’s pricing, especially for big businesses or long-term contracts. Using volume discounts, bundling services, and negotiating customization costs can help get a better deal.
What are the key benefits of using Concur for expense management and travel booking?
Concur offers a range of features to simplify expense reporting, travel booking, and invoice management. It provides valuable insights, improves compliance, and can save costs and boost productivity.